[UAI] FLAIRS'03 Call for Special Tracks Proposals

From: Rosina Weber (Rosina.Weber@cis.drexel.edu)
Date: Thu Jun 20 2002 - 13:13:08 PDT

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Please accept my apologies if you receive multiple copies of this call.

FLAIRS'03

The 16th International FLAIRS Conference

--- Call for Special Track Proposals ---

      Casa Monica Hotel
      St. Augustine, FL
      May 11-15, 2003

Deadline for submission of proposals on July 19, 2002

As the Special Tracks Coordinator of FLAIRS 2003, I would like
to invite AI researchers to propose a special track for the 2003
International FLAIRS Conference, to be held at the Casa Monica
Hotel, St. Augustine, FL, May 11-15, 2003. A special track usually
consists of presentation of papers in an AI sub discipline or
special field, refereed by researchers and practitioners in the
field. Unlike workshops, where position papers and reports on
initial and intended work are appropriate, papers selected for
a special track should report on significant unpublished work
suitable for publication as a conference paper.

If you are interested in proposing a special track, please send
me a proposal as described below, by the deadline. The FLAIRS
organizing committee will respond to you on the acceptance of
the proposal by August 4, 2002. We expect this timetable to
provide sufficient time for publicity of the special tracks.

If you know of some AI colleague who might be interested in
proposing a track, please share this announcement with her/him
or send me the e-mail address of the colleague.

The conference will provide an umbrella for running all special
tracks. This entails affiliation with a well-known and well-
publicized conference, in addition to all the logistics of
actually holding such a meeting. High quality papers with
the level of maturity for a journal publication will be
considered to be included in a special issue of the International
Journal on Artificial Intelligence Tools (IJAIT) devoted to
FLAIRS-03. Special tracks papers are also considered for best
paper award.

Here's a summary of the main aspects in chairing a special track.

· First time chairs will submit new special tracks to the coordinator.
· ST chairs will invite a program committee to support the special track.
· ST chairs will indicate the list of committee members to the
program chairs as designated reviewers.
· These designated reviewers for each ST will register at the
FLAIRS reviewing website as reviewers and will indicate the ST
for which they will review papers.
· Reviewers for the FLAIRS general conference will also be
able to register to review papers for a ST within their field.
This will broaden the input to the ST.
· All reviews will be submitted to the centralized FLAIRS
reviewing website.
· All ST papers will be made available to the ST chair along
with all the reviews at the FLAIRS reviewing website. If the
ST wants additional members of his/her committee to have access
to the reviews, this can be arranged with the program chairs.
· When all papers are reviewed, each ST chair will provide an
ordering of quality for papers in the track.
· The final decision of which papers will be accepted will be
made by the program chairs in consultation with the special
tracks coordinator and will be based on all reviews and the
ordering established by the ST chairs. The final decision about
how many of the ST papers to accept for each track will be
based on available space at the conference and quality of papers in the ST
track.
· The ST chairs are welcome to invite speakers for the tracks
and to suggest panels in order to leverage the participation
of important researchers in the event.
· The program chairs and the ST coordinator will meet to prepare
the advance program, defining the final number of papers accepted
for presentation and the planning the conference including invited
speakers and panels.
· We will try to accommodate as many of the ST chairs preferences as we
can.

Please find below the details to be included in your proposal and
more specific guidelines and responsibilities of a ST organizer
for FLAIRS 2003, important dates, and a (nonrestrictive) list of
suggested topics. Please contact me (Rosina.Weber@drexel.edu)
with any questions that are not answered by the information below,
or would like to find out more about proposing a special track
for FLAIRS 2003.

I look forward to hearing from you,

Rosina Weber
FLAIRS 2003 Special Tracks Coordinator
Rosina.Weber@drexel.edu
http://www.pages.drexel.edu/~rw37/STweb/specialtracks03.html

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DETAILS TO BE INCLUDED IN YOUR PROPOSAL TO ORGANIZE A SPECIAL TRACK

1. Track Title
2. Rough estimate of size (# of sessions / papers) Usually, 4-5 papers per
session, 1-3 sessions

per track
3. Track Program Committee
4. Draft of your call for papers

GUIDELINES FOR AND RESPONSIBILITIES OF A SPECIAL TRACK ORGANIZER

· You are free to/responsible for choosing your organizing committee,
consisting of

researchers/practitioners in the field.
· You are free to decide the focus of your track, in consultation with
your organizing

committee.
· You will directly publicize your track.
· You can invite co-chairs and program committee chairs, but each track
is supposed to have

one contact chair only who will communicate with the ST coordinator.
· You are encouraged to independently publicize your track in
newsgroups, websites,

magazines etc.
· You must put up a web page to publicize your track and provide the
Special Tracks

Coordinator with the URL to link to the FLAIRS conference web page.
· You will notify authors of acceptance/rejection of submissions.
· By August 22, send a copy of your call for papers to the
coordinator/URL of your call.
· By December 10th (tentative deadline), you must send to Special
Tracks Coordinator a list

of the papers submitted to your track, ordered according to their quality.
You will also indicate

potential panels that can be designed based on authors that are likely to
attend the conference.

You are welcome to indicate your preferences for scheduling your session
(the time, the structure,

and the order of presentations in your sessions).
· After program chairs announce the final list of accepted papers, you
must send a list with

the finalized track organizing committee, including their affiliations;
authors of accepted

papers, and affiliations.
· Information regarding registration, camera-ready copy submission and
accommodation will be

sent to you to be distributed to your participants/authors/committee
members.
· You are responsible for having your accepted authors send their
camera-ready versions by

the deadline to be announced to an address to be specified in due course.
THIS DEADLINE WILL BE

STRICT.
· You are responsible for chairing your track and controlling the
length of presentations.

If for some reason, you cannot attend the conference, you must arrange for
someone else in your

committee to chair the track and inform us of the same.
· FLAIRS will not pay any salaries or reimburse organizers for their
time spent.
· Registration fee is NOT waived for track organizers. If you invite
someone to present at

your track, your invitee is still expected to register for the conference.

IMPORTANT DATES

Deadline for proposals July 19, 2002
Notice of acceptance August 04, 2002
Deadline paper submissions October 25, 2002
Notification of acceptance January 7, 2002
Camera-ready deadline February 17, 2003